Administrative Services Officer III

Employment Type

: Full-Time

Industry

: Miscellaneous



The Position

There is an additional 3.35% Management Differential which is added to the posted salary for this class.

This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on:5/28/20 and 6/18/20 Final Cut-off

The Administrative Services Officer III reports to the department head or designee, or to a higher level administrative class. Incumbents are subject to general direction, and perform duties and represent the department independently within all areas of responsibility. Duties are usually performed in the department's central administrative office, but, in the largest, most complex departments may be performed in a division or other organizational sub-unit.

The Administrative Services Officer III supervises the central administrative section, including one or more administrative positions, plus technical and clerical support personnel. Emphasis of duties is on the full range of administrative activities including researching, preparing, presenting, and monitoring the department budget and other fiscal matters; participating in a staff capacity in management of the department; and, supervising and providing the full range of administrative support services including policies, procedures, budgets, contracts, facilities, systems, collections, grants, equipment, supplies, personnel and special projects.
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Examples of Knowledge and Abilities

Knowledge of
  • Public administration, organization and management
  • Budget preparation and control
  • Accounting; statistical methods
  • Personnel
  • Supervision
  • Methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures
  • Legislative processes of the County, state and federal governments
  • Practical application of computers and peripheral equipment
  • Inventory control and space management
  • Contract negotiation, preparation and monitoring
  • Basic word processing techniques
  • English grammar, punctuation, spelling and usage
  • Procedures and processes of County budget preparation and maintenance
  • Organizational and functional structure of the County
  • Local, state and federal laws, regulations and procedures affecting the County


Ability to
  • Perform budget analysis, preparation and monitoring
  • Research, analyze and make recommendations on administrative, management and procedural practices
  • Write logical, comprehensive, concise reports and correspondence
  • Prepare effective presentations of conclusions and recommendations
  • Establish and maintain effective and cooperative working relationships
  • Acquire subject matter expertise in the functions and activities of the department or other work unit to which assigned, including applicable laws, rules, regulations, procedures and technical operations
  • Use computer related peripheral equipment
  • Prioritize work efficiently
  • Prepare and analyze financial and statistical data
  • Supervise and provide work direction to clerical and technical personnel
  • Develop and train others in following procedures and instructions for administrative activities
  • Effectively represent the department to other departments and agencies, and before public bodies.
  • Supervise subordinate administrative staff, including planning, organizing, coordinating and reviewing all administrative work
  • Effectively delegate responsibility
  • Consult with and coordinate the administrative requirements of different department staff members
  • Analyze situations accurately and initiate appropriate action
  • Perform all assigned administrative duties under general direction


Employment Qualifications

Minimum Qualifications

Either: 1.Two years of experience in Sacramento County service in the class of Administrative Services Officer II and/or Associate Administrative Analyst.

Or: 2.Two years of administrative experience at the advanced journey level or higher; such experience (1) must be comparable to and equivalent to the duties of Administrative Services Officer II as described in the Distinguishing Characteristics and Examples of Duties for that class; and (2) must include duties in departmental budget preparation and control; research, development and implementation of policies, programs, organization and work procedures; office management in such areas as equipment, supplies, personnel, and contracts; written and oral presentations; and directing the work of clerical, technical, or administrative personnel.

NOTE: THE OBJECTIVE OF THIS MINIMUM QUALIFICATION is experience that would enable an appointee to perform, and supervise an administrative staff in performing, the full range of administrative support services with only minimal orientation to the specific job assignment in a County department.

Typically, such experience includes: the work experience as described above; and supplemented by education in the form of a bachelor's or higher degree, or college coursework, or college level training, or in-service training in the fields of public administration, business administration, economics, accounting, management or personnel, or a field directly related to the duties of the class.

Governmental experience in administrative support services is preferable, although experience in private enterprise may provide some of the necessary background. Within County service, experience in a class that is above the journey level at the advanced journey or supervisory level may provide the necessary background if it included the duties described in the Minimum Qualifications above.

NOTES APPLICABLE TO MINIMUM QUALIFICATIONS FOR THIS CLASS:

1. The 'Objectives' note following the Minimum Qualifications for each class is not part of the Minimum Qualifications; it is included only to assist employees and applicants.

2. Where experience in 'Sacramento County service' is used, it means experience in a Sacramento County Department or Office or Sacramento County Municipal or Superior Court, which is listed in the annual salary resolution.

3. All experience means paid experience unless otherwise stated.

4. All experience requirements are stated in terms of full-time experience; part-time experience is acceptable and is converted to full-time on the basis of: 173.6 hours = 21.7 days = 1 work month.

General Qualifications

Systems Coordinator Clause: Some positions within this class may require specific knowledge and abilities to perform the responsibilities of a system coordinator function. These include knowledge of systems and data processing concepts and terminology; costing and budgeting techniques; the ability to understand and apply the knowledge unique to the operating department; analyze system requirements, design solutions and implement processes and communicate with users who have no technical data processing background. In some cases, application programming using a variety of programming languages or system utility languages may be performed by incumbents. The Systems Coordinator function is not limited to data processing systems alone but also includes the management and coordination of departmental manual as well as data processing systems. This functional responsibility is a department-wide responsibility and not that of single position's work assignment. Designation must be approved by the Department of Personnel Services (formerly the Department of Human Resources) from a classification and testing perspective on a position by position basis.

Where required, these special skills may be used in performing such tasks as the following:

1. Plans, coordinates, supervises and participates in system analysis, development, design and documentation involving the use of both computerized and manual systems.

2. Coordinates system activities between the operating department and other appropriate resources, including the Office of Communication and Information Technology.

3. Meets with and assists users within the operating department on existing systems, as well as, future application design to effectively prioritize and allocate departmental resources.

4. Monitors and evaluates projects to assure quality and timely completion.

5. Prepares time and costs estimates of proposed projects and applications; evaluating and selecting computer hardware and software products.

6. Prepares and administers the operating department data processing budget.

7. Performs application programming using programming languages, system utility languages and job control languages.

8. The Civil Service Commission approved the use of selective certification for the above special skills for Administrative Services Officer on August 22, 1985.

Probationary Period

The probationary period for this classification issix (6)months.

Application and Testing Information

APPLICATION

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply.

County of Sacramento
Department of Personnel Services
Employment Services Division
700 H Street, Room 4667
Sacramento, CA 95814
Phone (916) 874-5593; 7-1-1 California Relay Service

Email EmployOffice@Saccounty.net
Inter-Office Mail Code: 09-4667
www.SacCountyJobs.net
  • Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date.
  • Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
  • Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.
  • Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.
  • A resume may be included with your application, however it will not substitute for the information requested on the application.

SUPPLEMENTAL QUESTIONNAIRE

Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked 'Supplemental Questions'. Please be descriptive in your response.

Note: Responses of 'See Resume' or 'See Application', or copy and paste of work experience are not qualifying responses and will not be considered.
  • Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
  • The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.
  • Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.
  • If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.
  • Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.
  • If you have no experience, write 'no experience' for the appropriate question.
  • For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.
  • If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete.

FORMULA RATE EXAMINATION (Weighted 100%)

All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.

This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.

All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.

FREQUENTLY ASKED QUESTIONS

Click here for Frequently Asked Questions (FAQ's)

For information regarding County jobs:
  • www.saccountyjobs.net
Closing Date/Time: 6/18/2020 5:00 PM Pacific

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